Executive Assistant to the Founder & General Manager

The Opportunity

Tierramor is currently seeking an Executive Assistant to the Founder and General Manager who are both based in Nosara, Costa Rica.

The ideal candidate for this job will be someone who is a highly strategic  worker who is able to take various tasks off the Founder and GM’s plate. Attention to detail, proactivity, organization, and efficiency are all key to this role. 

This person should be an excellent communicator and have strong writing skills. The EA will be responsible for various research tasks and regularly communicating with clients, vendors, and other Tierramor staff.

Tierramor is a project which is currently being developed on 140 hectares of land outside of Nosara. The project is composed of a permaculture research center, retreat center and in the near future a burgeoning community. The developing nature of this project means that there is a myriad of things to be done, and avenues to explore in order to bring the vision of Tierramor to life in the best way possible. The Virtual Assistant to the Founder will be responsible for supporting the Founder, both in relation to his Tierramor work, as well in his other professional and personal responsibilities. 

The Assistant should be actively managing every hour of the founders’ time and pro-actively engaging with the General Manager’s time. Applicant needs to be a google calendar ninja. 

Core Responsibilities of this role include, but are not limited to:

• • Driving Founders’ kids to school 3 days a week
  • Supporting the Founder in Meetings (Scheduling and organizing meetings, attending meetings and taking notes, preparing for meetings which may include research, ensuring that the Founder is well prepared for meetings)
  • Managing the Tierramor website via wordpress
  • Providing Scheduling Support (Maintaining and organizing the Founder’s calendar, schedule, and emails and presenting him with a daily overview of his tasks and appointments in order of priority)
  • Supporting the Events/ operations/ accounting team at Tierramor with contract facilitation and file management
  • Providing Communications and Logistical Support (sending emails and making calls, organizing events, researching options for vendors, obtaining quotes for specialized items)
  • Responding to enquires (replying to emails, taking calls as appropriate)
  • Drafting correspondence such as emails and letters
  • Liaising with clients, vendors, suppliers, and other staff
  • Project Management Managing personal projects from conception to completion. Overseeing all of the relevant details of each project and ensuring that all vendors are on time, budget and that the project is completed in a timely and well orchestrated manner.

Other (less frequent) responsibilities of this role include, but are not limited to:

• • Providing additional administrative support upon request of the Founder (data capturing, translation, or transcribing)
  • Supporting Travel arrangements (Researching accommodation and itinerary options, presenting appropriate options to the Founder, booking accommodation, flights, and making other travel-related arrangements)
  • Assisting with administrative and other tasks as delegated by Founder
  • Managing photos, files and other organizational documents for Tierramor

Necessary Skills, Experience, and Attitude:

• Flexible fast learner
• Valid drivers license & passport
• 4wd/ Quad Transportation or excellent skills on a motorcycle
• Strong writing skills
• Excellent organizational and coordination skills
• Attention to detail 
• Ability to handle multiple tasks and responsibilities
• Ability to meet deadlines and stay on top of ongoing systems 
• Excellent communication skills
• Flexible and adaptable personality 
• High level of discretion and impeccable levels of confidentiality 
• Computer Proficiency (WordPress/ Google office/ Canva/ Clickup)
• Willingness to learn new skills 
• High level of proficiency in English & Spanish

Education and Professional Background

• Relevant Educational background
• At least two years of related professional work experience required 
• Experience in a similar position preferred

Some of the areas of Tierramor’s work are permaculture, natural building, sustainability, meditation & yoga. Interest in or knowledge of these areas will likely be useful in this role but is not required. 

Remuneration: Salary dependent on skills, experience, qualifications.

This is a full time position based in Nosara, Costa Rica. 

Working hours: 730-430 M-F CR

Expected Start Date: October 15th

To apply: Please follow the instructions below:

• Send the following via email to applications@tierramor.cr

1) Your Resume (max 3 pages), and 

2) A one-page covering letter (this should detail your skills and experience and explain why you are interested in this position in particular. Please also let us know about your availability and which timezone you are in) 

Please ensure your documents are in PDF format and contain your name in the file name (eg: Resume_JaneDoe)

In the subject line of your email please write: “Application: Founder VA [your name]”

If you have questions, please ask them via email, and please title your email “Application: Tierramor VA” so as to ensure that we see your application.